Conferon Guide to Meeting Management

A PDF archive of Conferon meeting planning formulas and strategies as they appeared in a special September, 2000 Convene Publication.

The content contained herein is the intellectual property of Conferon Global Services and may be reproduced for educational purposes only. For reprint permission contact marian.calvin@cgscompanies.com.

Chapter 1: Requests for Proposals

  • Creating RFP as Easy as ABCD
  • Beyond the Yellow Pages
  • Comparing Apples to Apples
    • Bid Comparison Chart
  • When Money Doesn't Count

Chapter 2: Site Selection

  • Location, Location, Location
  • Inspecting the Site
  • Off-Site Inspection

Chapter 3: Hotel Negotiations

  • Negotiate Like a Pro
  • Understanding Yield Management

Chapter 4: Contracts

  • Tips for Easier hotel Contract Review
  • Analyzing Attrition Clauses
  • Making Sense of Mitigation
  • Food and Beverage Performance

Chapter 5: Marketing

  • How to Boost Attendance
    • Sample Timeline

Chapter 6: Registration

  • Creating the Ideal Registration Form
    • How to Block Rooms Accurately
    • Staffing the Registration Area

Chapter 7: Meeting Room Setups

  • How to Decide on Meeting Room Design
  • Calculating the Capacity of Function Rooms
    • Quick Calculations
  • Formulas for Other Situations

    Chapter 8: Audio-Visual

    • Hints on Handling AV
      • Do You Need a Technician?
      • Lighting Problems Solved
      • Additional Tips
    • Selecting the Right Screen
      • Screen Placement

    Chapter 9: Traffic Flow

    • How to Handle Traffic Flow
      • Effective Crowd Control

    Chapter 10: Food and Beverage

    • Negotiating F&B
    • Menu Planning 101
      • Safe Bets
    • Controlling Your Reception
      • How Much Should I Order?
      • Buffet Setups
    • Planning Beverage Breaks
    • How to Cut Liquor Costs
      • Number of Drinks Per Bottle
      • Determining Actual Consumption
    • Winning the Guarantee Game
      • Doing the Math

    Chapter 11: On-Site Management

    • What Would You Do If...?

    Chapter 12: Final Bill Review

    • Bill Review Made Easy
      • Do's and Don'ts

    Chapter 13: Post-Convention Report

    • Preparing a Post-Con Report
      • Collecting the Data
      • Report Template
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