On-Site Conference Management

Our most recent client survey rated our on-site conference management services with a score of 4.81 on a scale from 1 to 5. This ranks as one of the top reasons our clients continue with Conferon year after year.

Conferon's goal is to make the on-site convention experience smooth and stress-free for our clients. This is done through proactively confirming all prior arrangements, anticipating potential problems, checking each event in advance, and staying in constant communication with facility and service staffs.

Nothing is too large or too small to warrant our attention.

We:
	Conduct or assist with the pre-convention meeting
	Check the arrival and delivery of shipments
	Assist in the office set-up
	Conduct personnel briefings with suppliers (destination management company, general service contractor, audio/visual company, florist, photographer, security, etc.)
	Provide updates on guarantees and attendee counts to hotel and suppliers
	Monitor staffing levels of the hotel's front desk for maximum service
	Verify accurate meeting room sets
	Check placement and working condition of audio visual equipment
	Meet with speakers to ensure their needs are fulfilled
	Check transportation timeliness
	Supervise the correct placement of buffets and bars for smooth traffic flow during events
	Control costs through monitoring and inventorying food and beverage events (continental breakfasts, coffee breaks, receptions, etc.)
	Review banquet checks and supplier invoices for accuracy

Our conference management services begin at the initial office set-up and don't end until we teardown the exhibit hall. Conferon staff is there to make your life easier.

"On-site Caroline Spinner handled the many, complex logistics with ease and good humor. Not even the most hectic changes could disturb her calm, capable manner."

Shirley Havens, Business Manager - NSDC